Arranged by ExcloLab
FlexAvi
Netherlands
2022
End-to-End Operational Automation Platform for Roofing and Carpentry Services
FlexAvi, a fast-growing roofing and carpentry service provider in Europe, partnered with ExcloLab to address inefficiencies caused by manual processes in pricing, field team management, and payment tracking.
We built a tailored web-based operational management platform, automating processes from surveys to invoicing, improving real-time coordination, and accelerating cash flow through online payment integration.
ExcloLab’s End-to-End Approach
Business Process Mapping
We mapped the entire service journey, from field surveys and quotation creation to service execution, billing, and payment processes.
System Architecture Design & Platform Development
We designed a centralized platform supporting real-time updates, dynamic workforce management, customer order changes, and project and financial tracking.
Full-Stack Development
Frontend: React.js SPA, mobile-friendly for field team use
Backend: Laravel PHP, handling service workflows, contract automation, and payment status
Database: Optimized MySQL for order, workforce, and financial data management
Integrations & Key Technologies
Real-Time Communication: Pusher.js for instant status updates between admin, field teams, and finance
Payment Gateway: Mollie integration supporting popular digital payment methods in Europe
Access Management: Internal authentication system for admin, field technicians, and management
Infrastructure & Deployment
Hosting: VPS with hardened environment for security and stable performance
CI/CD & Workflow: Docker & GitHub Actions for consistent development workflows
Technologies Used
Backend: Laravel
Frontend: React.js
Database: MySQL
Hosting: VPS
Real-Time: Pusher.js
Payment Gateway: Mollie
Infrastructure: Docker (dev & staging), GitHub Actions (CI/CD)
Results & Business Impact
Key Achievements
Saved over 10 hours of work per week per project manager
Improved structured collaboration between contractors, subcontractors, and vendors
Instant document retrieval enabled by centralized file management
Enhanced project visibility and faster decision-making through real-time updates and vendor connectivity
ExcloLab’s Role
Our Role
We managed the entire solution cycle: from business process analysis, full-stack development, server deployment, payment gateway integration, real-time communication setup, to post-launch support.
Before vs After
Before | After |
|---|---|
| Surveys, quotations, and invoices handled manually | Automated pipeline from survey to completion |
| Unstructured team communication via phone and chat | Real-time project updates and field team tracking |
| Slow and manual payment processes | Mollie payment gateway with automated reminders |
In One Sentence
Conclusion
ExcloLab built an operational automation platform for FlexAvi, unifying service management, team coordination, and payments in a centralized system, boosting operational efficiency by over 200%.