Arranged by ExcloLab
Stagent
Netherlands
2024
Internal System for Booking, Contract, and Financial Management for DJs, Artists, and Booking Agencies
Stagent is an end-to-end SaaS platform we built to revolutionize artist and booking agency management.
The system streamlines booking, contract, payment, and tour logistics processes, enabling artists, agents, and managers to collaborate on a scalable, mobile-first, real-time platform.
ExcloLab’s End-to-End Approach
Business Process Mapping
We mapped the entire process, from artist availability and booking lifecycle to contract creation, invoicing, and tour logistics management, forming the basis for an efficient, integrated operational flow.
System Architecture Design & Platform Development
Frontend & Admin Panel: Laravel Livewire + Filament for a reactive and intuitive admin experience
Interactive Components: Vue.js used for dynamic modules like calendars and itineraries
Backend: Laravel PHP manages bookings, contracts, payments, notifications, and user authorization
Database: MySQL with a multi-actor structure (artists, agents, agency admins)
Optimization & New Features
Interactive booking calendar with availability blocking features
Digital contract creation with eSignature
Invoice creation, expense tracking, and multi-currency support
Tour Logistics Management: flights, hotels, and meet & greet
Mobile-first workflow from booking to contract
Widget for client websites to receive direct inquiries
Push notifications for contracts, itineraries, and payment updates
Infrastructure & Deployment
Hosting: VPS with Laravel Forge
Deployment: Laravel Envoyer (zero-downtime deployment)
CI/CD: GitHub Actions
Development Environment: Docker (local & staging)
Technologies Used
Backend: Laravel PHP
Frontend: Livewire + Filament, Vue.js
Database: MySQL
Deployment: Laravel Envoyer
CI/CD: GitHub Actions
Development Env: Docker
Results & Business Impact
Key Achievements
80% reduction in administrative workload for artists/agents
Faster contract completion, improving cash flow
Mobile-first access simplifies international tour management
Real-time collaboration for itineraries and tour logistics
ExcloLab’s Role
Our Role
We managed the entire process: from business analysis, system architecture, full-stack development, booking and financial automation, server setup, CI/CD pipeline, zero-downtime deployment, to ongoing operational support.
Before vs After
Before | After |
|---|---|
| Bookings and contracts scattered across emails, spreadsheets, and chats | All centralized in one SaaS platform |
| Manual payment reminders and unsynchronized financial data | Automated invoicing, expense tracking, and multi-currency support |
| Booking calendar manually updated by admins | Dynamic booking calendar with instant availability synchronization |
In One Sentence
Conclusion
ExcloLab developed a mobile-first SaaS platform for Stagent, transforming fragmented booking and artist management processes into a streamlined, scalable, real-time system ready for global growth.